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Clubs Matter: March 2019 Newsletter​
We are about three months away from the end of the 2018-19 skating season. This month, we want to get your board meetings on track with Robert’s Rules of Order, congratulate your adult competitors with the Lifetime Competitor Recognition Program, share advice about hiring quality coaches and refresh you on SafeSport locker room policies.
Getting Your Board on Board - Robert's Rules of Order
Are your board meetings productive? Do you address everything that is on your agenda? Does everyone have a turn to speak? If not, Robert’s Rules of Order is a procedure to follow to make your club’s board meetings run more efficiently and effectively. 
Robert’s Rules of Order includes six types of motions:
  • Main motion: new idea for consideration
  • Subsidiary motion: changing or affecting a main motion before it is voted on
  • Privileged motion: urgent matter not related to pending business
  • Incidental motion: questioning protocol of other motions and must be considered before the other motion
  • Motion to table: will be discussed this meeting
  • Motion to postpone: will be discussed at a future time
Once a motion is brought to the table, there are six steps to passing it:
  • State the motion: presented by a chairperson
  • Second the motion: must be seconded by another board member
  • Restate the motion: restated by the chairperson
  • Debate: discussed by the other board members
  • Vote: voted on by the board
  • Announce the vote: adapted or not
BoardEffect has a cheat sheet for following Robert’s Rules of Order that you can download for free here!
Helpful Resources – Lifetime Competitor Recognition Program
U.S. Adult Figure Skating Lifetime Competitor Recognition Program Merchandise Now Available!
By honoring your long-term adult members who continue to compete at the national level, clubs now have a way to demonstrate to younger members and their parents that skating is a lifetime sport. We encourage clubs to honor their club members when they achieve a new recognition tier in the U.S. Adult Figure Skating Lifetime Competitor Recognition Program. Pins and patches from pewter to platinum are available in U.S. Figure Skating Online Merchandise Store for those that have competed at the U.S. Adult Figure Skating Championships or the Adult Competition Series 5, 10, 15, 20 or 25 times.
These awards can be presented at an annual awards function, mentioned in a newsletter and/or be posted on your club bulletin boards, much like you would recognize tests passed by club members. Adult competitors serve as role models for lifetime skating (and lifetime club members). Honor them and set an example that will help your club retain members.
More information about the U.S. Figure Skating Adult Lifetime Competitor Recognition Program can be found in the guidelines.
A complete list of adult athletes who have achieved a recognition tier in the program, sorted by club, is available here.
Engagement - The Importance of a Hiring a Quality Coaching Staff
A strong figure skating program is a direct result of the quality of professional coaches and instructors working in the facility. Before you hire or grant a coach teaching privileges with your club, do some homework. Ask about their teaching and skating credentials, experience, industry memberships and what they are going to bring to your club. Also, ask them if they are a compliant coach with U.S. Figure Skating and/or Learn to Skate USA. Verify their information by checking the compliance list in Members Only or email memberservices@usfigureskating.org.

While a Professional Skaters Association rating represents what a coach knows, a ranking represents the competitive success of a particular coach’s students. There are five different levels that can be obtained through the Ratings process: (1) Basic Accreditation, (2) Registered, (3) Certified, (4) Senior, and (5) Master levels. In order to claim to be a “Rated PSA” coach, the candidate is required to successfully complete two components to each level. Each level requires a written Sport Science and Medicine exam, as well as 60-minute oral exam that is facilitated by a panel of three (3) Master-rated Coaches in that particular discipline.

There are 10 different rankings ranging from Level 1 to Level 10. A Level 1 coach is someone who has coached at the Learn to Skate USA level, while a Level 10 coach has had multiple World or Olympic champions in any discipline.

If you are interested in more information, you can visit www.skatepsa.com and www.usfigureskating.org.
SafeSport Program - Locker Room Policy
Athletes are particularly vulnerable in locker rooms/changing areas and restrooms due to various stages of dress/undress, and because they are less supervised than at many other times. Athlete-to-athlete problems, misconduct, bullying, harassment and hazing may occur when a responsible adult is not in a position to supervise. Adherence to a locker room/changing area policy enhances privacy and reduces the likelihood of misconduct.

As part of U.S. Figure Skating’s commitment to safety, U.S. Figure Skating now requires all member clubs and programs to publish and post locker room/changing area policies specific to the facilities and distribute them to parents and guardians of all minor participants and members.

Clubs shall include the following information in their policy:
  • Procedures for supervising and monitoring locker rooms and changing areas
  • Permission or prohibition for parents/guardians to be in the locker rooms
  • Prohibited conduct, including at least all forms of abuse and misconduct prohibited by U.S. Figure Skating
  • Specific policies regarding the use of mobile digital devices (e.g. mobile phones) and prohibiting the use of all recording and photographic devices
The role of a locker room monitor is to supervise those who enter the locker room, checking credentials to ensure access only to participating athletes. (A credentialed parent or guardian is allowed to assist a child under age 11.) The monitor should be seated or standing outside the door of the locker room and in a position to hear if someone calls for help. The monitor is not to enter the locker room unless a problem occurs.  Locker room monitors must be SafeSport compliant by passing a background check and completing the SafeSport training.

To view event specific locker room policies and for more information, please visit www.usfigureskating.org/safesport.
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